Guidelines for Conference Proceedings Journal Publication with SPJP (SPJ Proceedings) and SPJ Publication

SPJP (SPJ Proceedings) is a well-established conference proceedings journal published by SPJ Publications, providing a platform for high-quality research in diverse academic disciplines. The publication serves as an important avenue for disseminating research presented at conferences, symposia, and workshops, offering authors an opportunity to have their work published in a peer-reviewed, indexed journal.

These detailed guidelines provide comprehensive information on the manuscript submission process, formatting requirements, peer review procedure, and post-publication services for authors interested in contributing to SPJP Proceedings. This journal does not have an article processing charge (APC), ensuring that publication costs are not a barrier for researchers.

1. Overview of SPJP Proceedings and SPJ Publication

SPJP Proceedings serves as a premier platform for the presentation of high-quality research presented at academic conferences. The proceedings are reviewed by experts in the relevant fields, ensuring the work's scholarly rigor and contribution to the existing body of knowledge.

SPJ Publications is committed to providing visibility and academic recognition to authors' work through a global platform, increasing citations and academic engagement. The journal is indexed in multiple global databases, ensuring that the published papers reach a wide academic audience.

2. Types of Publications

SPJP Proceedings accepts different types of submissions based on the nature and length of the research paper:

• Full Research Papers: These are comprehensive, detailed manuscripts presenting complete research findings, methodology, and in-depth analysis.

• Short Papers: These are concise research papers that discuss preliminary results, ongoing research, or highlight specific aspects of a larger study. Typically, these papers are 3,000-5,000 words in length.

• Abstracts: A succinct summary of research presented at the conference, typically within 300-500 words, outlining the key aspects of the research.

• Posters or Extended Abstracts: These submissions represent a condensed format of research findings, typically in conjunction with poster presentations at conferences.

3. Submission Process

3.1. Online Submission Portal: To submit your manuscript, you must use the SPJ Publications online submission portal. The portal accepts manuscripts in Microsoft Word or PDF formats.

• Authors will need to create an account on the submission portal.

• Once registered, you can upload your manuscript along with any supplementary materials (e.g., tables, figures, or appendices).

• You will also be asked to enter a brief cover letter to accompany the manuscript submission.

3.2. No Article Processing Charges (APC): There is no article processing charge (APC) for submitting or publishing in SPJP Proceedings. Authors do not need to pay any fees for manuscript submission, peer review, or final publication in the journal.

3.3. Submission Deadlines: Authors must adhere to the following deadlines:

• Initial Manuscript Submission Deadline: Manuscripts must be submitted by the date specified by the conference organizers or SPJ Publications.

• Revision Submission Deadline: If required to revise the manuscript based on peer review feedback, the revised manuscript must be resubmitted within the deadline specified by the editorial team.

4. Manuscript Preparation Guidelines: To ensure the smooth submission and evaluation of your manuscript, authors must adhere to the following formatting and content guidelines:

4.1. General Formatting

• Document Format: Manuscripts should be submitted in Microsoft Word (.doc or .docx) format or PDF. Word format is preferred for ease of editing and formatting.

• Font: Use Times New Roman, size 12-point, with 1.5 line spacing for the body of the manuscript. For footnotes, references, and figure captions, a 10-point font size is acceptable.

• Margins: Ensure that all margins (top, bottom, left, right) are set to 1 inch (2.54 cm).

• Paragraphs: Indent the first line of each paragraph by 0.5 inches.

• Headings: Use a clear and hierarchical system of headings (e.g., 1., 1.1, 2., 2.1). The headings should be bolded for emphasis.

4.2. Title Page: The title page of the manuscript should include the following information:

• Paper Title: A concise and informative title of your paper.

• Author(s): Full names of the authors with institutional affiliations (department, university, and country).

• Corresponding Author: Clearly identify the corresponding author with their email address for communication.

• Abstract and Keywords: A short abstract (up to 250 words) summarizing the study, followed by 3-5 keywords that reflect the focus of your research.

4.3. Manuscript Structure: The manuscript should generally follow the standard academic structure:

• Abstract: Summarize the research question, methodology, results, and conclusions in 150-250 words.

• Introduction: Provide the background of the research, including the context, rationale, and objectives of the study.

• Literature Review: Discuss relevant prior work to provide a foundation for your research.

• Methodology: Describe the methods used to conduct your research, including any data collection and analysis techniques.

• Results: Present the findings of your research, using tables and figures as necessary.

• Discussion: Analyze the results, highlight the significance of your findings, and compare them to existing literature.

• Conclusion: Summarize the key takeaways from the study and suggest possible avenues for future research.

4.4. References

• Use a recognized citation style such as IEEE or APA for referencing all sources. Make sure to format all references consistently according to the chosen style.

• Cite all references in the text and include a comprehensive Reference List at the end of the manuscript.

• Ensure that all cited sources are relevant and up-to-date.

5. Peer Review Process: SPJP Proceedings employs a double-blind peer review process to ensure that manuscripts are evaluated impartially and fairly.

5.1. Initial Screening

Once submitted, the manuscript will undergo an initial screening by the editorial team to ensure it adheres to the journal’s scope and formatting requirements. If the manuscript passes this stage, it will be forwarded to peer reviewers.

5.2. Peer Review

• The manuscript is sent to at least two independent reviewers who are experts in the field.

• Reviewers will assess the manuscript for scientific rigor, clarity, originality, and contribution to the field. They will provide feedback on the paper and recommend acceptance, revision, or rejection.

5.3. Decision

After receiving feedback from reviewers, the editorial team will make one of the following decisions:

• Accepted: The manuscript is ready for publication.

• Minor Revisions: The manuscript requires slight revisions based on reviewer comments.

• Major Revisions: Significant changes are needed before reconsidering the manuscript.

• Rejected: The manuscript does not meet the journal's standards or scope.

6. Revision and Resubmission

If revisions are requested, authors must carefully address all the feedback provided by the reviewers. Authors are required to submit a revised manuscript along with a response letter that clearly outlines the changes made in response to the reviewers’ comments.

• Revised Manuscript: Ensure that all requested changes are incorporated.

• Response Letter: Provide a detailed explanation of how each reviewer comment was addressed.

7. Copyright and Permissions

By submitting your manuscript to SPJP Proceedings, authors agree to transfer the copyright of their paper to SPJ Publications upon acceptance. This allows the publisher to distribute the paper through various channels, including online databases and repositories.

• Authors must ensure that the content of the manuscript is original and not under consideration elsewhere.

• If the paper includes third-party material (e.g., images, graphs, tables), authors must obtain the necessary permissions for their use.

8. Ethical Standards and Publication Ethics

SPJ Publications is committed to upholding the highest standards of research ethics. Authors must comply with the following ethical requirements:

• Originality: All work submitted must be original and free of plagiarism.

• Conflict of Interest: Authors must disclose any potential conflicts of interest that could influence the research or its interpretation.

• Human and Animal Research: Any research involving human or animal subjects must comply with ethical standards and receive approval from the appropriate institutional review boards.

9. Publication and Distribution

Once the paper is accepted, it will be published in SPJP Proceedings and made available on the publisher’s online platform. Authors will receive a publication notification along with the DOI (Digital Object Identifier) for their paper.

The journal is indexed in several databases such as Google Scholar, Scopus, and IEEE Xplore, ensuring that the research reaches a wide audience.

10. Post-Publication Services

After publication, SPJ Publications provides the following post-publication services:

• Metrics: Authors can track the impact of their work through citation counts and download statistics.

• Promotion: Authors may receive assistance in promoting their research through academic networks and conferences.

11. Contact Information

For more information about the submission process, publication ethics, or any other inquiries, please contact the editorial team at info@spjinternational.co.

By following these detailed submission guidelines, authors ensure that their research has the best chance of being published in SPJP Proceedings, contributing to the academic community's ongoing development.